Introduction to Project Management
The professional management of projects requires a disciplined approach to defining, planning, strategizing, communicating, and controlling a project. It is assuring that the project will deliver.
The PMBOK® says project management is, “The application of knowledge, skills, tools, and techniques to meet the project requirements.” The benefits derived from practicing good project management are very valuable.
Below is the Successful Projects depiction of the a project manager’s responsibilities during the project processes.
Project Management creates a vision for success, for clients and teams, and gets everyone on the same page of what’s needed to stay on track for success.
Professional project management provides many significant benefits, including the following:
- Better scheduling and budgeting
- Better cost containment
- Better communication throughout project including process mapping and progress reporting
- Better change management processes including configuration management
- Better quality planning, quality assurance processes, and quality acceptance steps
- Earlier attention paid to “red flags” – project problems that may be indicators of more trouble to come.
Team Member Benefits
Allows the creative team the freedom to focus on the activities most aligned with their talents and passions
- Less rework
- Better definition of work requirements
- Better understanding of roles and responsibilities
- Improved productivity of work through
Functional Manager Benefits
- Better allocation of resources
- Better communication throughout the company
- Improved work instructions
- Allows functional manager to focus on the department resource leveling, staff retention and training, and quality processes for their specific area.
- Improved project documentation processes and expansion of the organizational retained best practices.
Senior Manager Benefits
- Better use of company resources
- More attention to risk management
- Better project cost and schedule estimating
- Better project monitoring and control
The professional project managers toolbox consists of the following important tools and techniques:
- A project management methodology
- Various software and paper methods for creating work breakdown structures (WBSs)
- Software to aid in network diagrams
- Responsibility Assignment Matrix (RAMs)
- Work definition forms
- Requirements tracing
- PERT estimating techniques
- Methods for monitoring the critical path
- Methods for measuring actual cost of work performed compared to estimated cost of work performed
- Procurement contracts and audit tools
- Quality plans
- Risk plans and risk assessment tools
- Change control plans and forms
- Communication plans and forms
- Team development techniques
- Scope verification and control tools
- Performance reporting forms and techniques
- Cost monitoring and control techniques such as Earned Value Analysis
- Methods for calculating project crashing and fast-tracking alternatives
- Lessons learned database
- Project archiving systems
- A vast project-specific and project management vocabulary