In a 2-hour session you have enough time to focus on learning the basic of project risk management and earned value project reporting, but you don’t have much time left to learn about the roadmap topics.
A 2-hour session often breaks down like this:
- 10 min. of welcome, introductions, announcements, warming the group up and covering the agenda.
- 10 min. of philosophical project management set up (importance of understanding project management responsibilities, being proactive, good communication, etc) and cover your specific learning objectives.
- 10 Risk card selection and explaining the game plan (12 project reporting periods, project costs 80 chips but returns 100, difference between risks and issues, 6 team members, how to win, etc).
- When we play the Reporting Periods, the amount of time per period reduces as we get further into the game because their are less risks on the board, they understand the process, and the strategy options are disappearing.
- 10 min. 1st Project reporting period
- 10 min. 2nd Project reporting period
- 9 min. 3rd Project reporting period
- 8 min. 4rd Project reporting period
- 7 min. 5th Project reporting period
- 6 min. 6th Project reporting period
- 5 min. 7th Project reporting period
- 5 min. 8th Project reporting period
- 4 min. 9th Project reporting period
- 2 min. 10th Project reporting period
- 2 min. 11th Project reporting period
- 2 min. 12th Project reporting period
- 10 min. debrief and summarize
- Within the 2-hour session, timing allows for a 10 minute break.
Layout the game boards prior to the participants arriving. If the participants are all from the same project team, have them use the write-on risk cards. If they are not, use the standard project risk cards.
When you and the participants are ready to start playing the game challenge them to pay special attention to the learning objectives you want them to leave with (see other sections of this web site for suggestions). Then introduce them to the concept of how to win the game and the parts of game, including the defined areas on the board.
Have the teams do their draw of the 2 unidentified risk cards. Explain the process of risk identification for professional project managers while they lay their cards into the right areas.
Suggest that the teams consider their risk strategies prior to the first roll of the dice. Get them engaged by offering to accept a transfer of a particular risk card for a price somewhere between what it would cost to mitigate and avoid the risk. Offer that they may want to negotiate to transfer risks to other teams.
Lead the participants through the Project Reporting period in a decreasing timeframe per period as indicated above, leaving the last 10 minutes for debrief and summarization.