Ask most people to describe meetings at work, and they will probably say “boring,” or “worthless.” But, holding a great meeting isn’t unattainable with these tips in mind.

G – Goals for the meeting should be SMART: Specific, Measurable, Actionable, Realistic and Time-Bound.   SMART goals are very appropriate for meetings but often not the best approach for people’s goals. People’s goals should be HARD: heartfelt, animated, required, and difficult.

R – Roles and Rules: Roles should be rotated among project team members so that everyone gets an opportunity to show leadership. Make sure to invite someone who is a decision maker.  Ground-rules for discussion should be agreed upon beforehand so the items discussed get accomplished.

E – Expectations should be clearly set.  Your discussions should remain focused on new issues rather than an endless string of updates.

A – Agendas should be distributed in advance.  Include the purpose of the meeting at the top, A good agenda will help keep your meeting on point.

T – Time is money so be sensitive to the team member’s scheduling needs. Keep it brief; begin and end meetings on time.  Don’t hold the weekly staff meeting just because it’s Monday at 9:00 AM.  Cancel the meeting if you can’t think of an actual problem to solve or decision that needs to be made.

Sources: Managing the Project Team, Volume Three, by Vigay K. Verma, Forbes – How to Hold a Great Meeting, Tara Weiss

Find out More

Contact Us

Want to chat with us about a workshop for your team or learn more about any of our services?

Our Customers

Don’t take if from us, listen to what our customers are saying…

Hear From Our Customers

After completing the Successful Projects [Certificate in Project Management] coursework with you [Instructor: Renee Adair] this summer, I have become keenly aware of how much project management my job actually requires – in spite of the fact that outwardly it appears to have very little! I am now in a better position to take these projects and formally organize them for greater efficiency and accountability on all levels. The course completion has also increased my desire to dig deeper and explore further. It has opened the door of endless curiosity for me. Thank you for your guidance during the process.
Michelle M